Make decisions as a group to determine a prioritized list, by ranking items relative to each other.
👥 3 to 10 participants | ⏰ between 30 and 60 minutes
When prioritizing, a group may need to agree on a single, ranked list of items.
This exercise requires the group to make difficult decisions in creating a forced ranking of each item relative to the others. It requires participants to make clear-cut assessments about a set of items. This is an important step in making decisions on matters like investments, business priorities, and features or requirements—wherever a clear, prioritized list is needed.
To set up the game, participants need to have two things: an unranked list of items and the criteria for ranking them. Because forced ranking makes the group judge items closely, the criteria should be as clear as possible. For example, in ranking features for a product, the criteria might be “Most important features for User X.” In the case of developing business priorities, the criteria might be “Most potential impact over the next year.”
If there are multiple dimensions to a ranking, it is best to rank the items separately for each criterion, and then combine the scores to determine the final ranking. It is difficult for participants to weigh more than one criterion at a time, as in the confusing “Most potential impact over the next year and least amount of effort over the next six months.”
In this case, it would be best to rank items twice: once by impact and once by effort. Although there is no hard limit on the number of items to be ranked, in a small-group setting the ideal length of a list is about 10 items. This allows participants to judge items relative to one another without becoming overwhelming. By making the entire list visible on a flip chart or whiteboard, participants will have an easier time ranking a larger list.
To play, create a matrix of items and the criteria. Each participant ranks the items by assigning it a number, with the most important item being #1, the second most important item as #2, and so forth, to the least important item. Because the ranking is “forced,” no items can receive equal weight.
Once the items have been ranked, tally them and discuss the prioritized list and next steps.